Unbalanced ACH Transactions - Single Entry
ProPay can create Balanced or Unbalanced (Single entry) ACH Transactions.
Before submitting a file to your Bank or 3rd Party ACH Processor, check to see which format is acceptable to them.
Balanced ACH Transaction File
This is an example of a Balanced ACH Transactions file:
| Settlement Date | Trans type | Explanation | Debit | Credit |
|---|---|---|---|---|
| 01/01/09 | DRAFT | Employer's account is debited | 6,000.00 | |
| 01/01/09 | Processor Credit | Payroll Processor's Bank account is credited | 6,000.00 | |
| 01/07/09 | PROC_DEBIT | Payroll Processor's Bank account is debited | 3,000.00 | |
| 01/07/09 | 941_Tax Payment | IRS's Bank account is credited | 3,000.00 | |
| 02/15/09 | PROC_DEBIT | Payroll Processor's Bank account is debited | 2,000.00 | |
| 02/15/09 | STWT_Tax Payment | State's Bank account is credited | 2,000.00 | |
| 03/31/09 | PROC_DEBIT | Payroll Processor's Bank account is debited | 1,000.00 | |
| 03/31/09 | SUI_Tax Payment | STATE's Bank account is credited | 1,000.00 | |
| TOTALS | 11,000.00 | 11,000.00 |
Unbalanced ACH Transaction Files
These are two examples of Unbalanced ACH Transactions files. Unbalanced ACH Files do not show the Payroll Processor's Debit and Credit entries. Therefore, if the Debit to the employer has different settlement date than the credits to the beneficiaries, and the transaction must be split into different files, each file may contain unbalanced transactions.
Example 1
| Settlement Date | Trans type | Explanation | Debit | Credit |
|---|---|---|---|---|
| 01/01/09 | DRAFT | Employer's account is debited | 6,000.00 | |
| 01/07/09 | 941_Tax Payment | IRS's Bank account is credited | 3,000.00 | |
| TOTALS | 6,000.00 | 3,000.00 |
Example 2
| Settlement Date | Trans type | Explanation | Debit | Credit |
|---|---|---|---|---|
| 02/15/09 | STWT_Tax Payment | State's Bank account is credited | 2,000.00 | |
| 03/31/09 | SUI_Tax Payment | STATE's Bank account is credited | 1,000.00 | |
| TOTALS | 00.00 | 3,000.00 |