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Louisiana Wage Report

Generate and upload Louisiana wage reports using ProPay and the Louisiana Workforce Commission (LWC) website. This guide covers CSV file creation and online submission.

Overview

ProPay generates CSV files for Louisiana quarterly wage reporting. You create the file in ProPay and upload it through the LWC Tax Services website.

Key features:

  • CSV format file generation
  • Online wage data upload
  • Error validation before submission
  • Email confirmation when report is ready

Before You Begin

You need:

  • LWC User Login ID and Password
  • Tax period ending date (year and quarter)
  • Client selection prepared

Create Your Wage Report File in ProPay

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Choose State Quarterly Magnetic Media Filing from the dropdown menu.
  4. Select the client(s) you want to include in your filing upload.
  5. Generate the file.
  6. Print either a detailed or summary internal report for your records.
  7. Save the file in CSV format.

Upload Your Wage Report to LWC

  1. Visit www.laworks.net
  2. Click File Wages & Taxes.
  3. Click Wage Reporting.
  4. Under Existing Users, enter your User Login ID and Password.
  5. Click Login.
  6. Click Upload Wage Data File.
  7. In the File Type dropdown, select CSV (comma delimited).
  8. Click Browse and locate the CSV file you saved from ProPay.
  9. Enter the Year and Quarter you are filing.
  10. Click UPLOAD.

Verify and Submit Your Report

  1. If any errors exist in your file, you receive a detailed error message. Make necessary corrections in ProPay and re-upload if needed.
  2. Click the Submit button to preview your data before final approval.
  3. Once satisfied, submit the file.
  4. You receive a "File upload was successful" message. Print this confirmation for your records.
  5. An email is sent to your designated address when the wage and tax report is ready to view.
  6. Upon receiving the email from LWC, log in to Tax Services to view the wage report and amount due.

Troubleshooting

File upload errors:

  • Ensure your CSV file is correctly formatted
  • Check that all required fields are filled
  • Verify that the data types match the expected format (dates, numbers)

Login issues:

  • Double-check your User Login ID and Password
  • Use the password reset function on the LWC website if you forgot your password

Missing confirmation email:

  • Check your spam or junk mail folder
  • Verify that the email address in your LWC account is correct

Incorrect tax amount:

  • Review your wage data in ProPay for any discrepancies
  • Ensure all employees and their wages are correctly entered for the reporting period

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