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West Virginia Wage Report

Create and upload West Virginia quarterly wage reports using ProPay and the West Virginia Division of Unemployment Assistance (DUA) website.

Overview

ProPay generates wage reporting files for West Virginia quarterly unemployment insurance reporting. You create the file in ProPay and upload it through the West Virginia DUA online portal.

Key features:

  • Automated wage report file generation
  • Integration with WV DUA online system
  • Electronic filing for faster processing
  • Quarterly wage and contribution reporting

Before You Begin

You need:

  • West Virginia DUA account credentials
  • Quarter ending date for filing
  • Client selection prepared
  • Employer account number for each client

Important: Employers must register with the West Virginia Division of Unemployment Assistance before filing wage reports electronically.

Create the Wage Report File in ProPay

  1. Go to Client Functions > Electronic Functions > Magnetic Media.
  2. Select State Quarterly Magnetic Media Filing from the dropdown menu.
  3. Select the client(s) you want to include in your filing upload.
  4. Create the file.
  5. Print the internal report (detailed or summary) for your records.
  6. Save the file to a location you can easily access for upload.

Access the WV DUA Website

  1. Visit the West Virginia Division of Unemployment Assistance website at: https://workforcewv.org
  2. Go to the Employer Services section.
  3. Select File Quarterly Wage Report.
  4. Log in with your employer account credentials.

Upload the Wage Report

  1. Once logged in, select Upload Wage File.
  2. Choose the quarter and year for the report.
  3. Click Browse to locate the file you created in ProPay.
  4. Select the file.
  5. Click Upload to submit the file.
  6. The system validates the file format and content.

Review and Submit

  1. Review the wage report summary displayed on screen.
  2. Verify the following information:
    • Total wages reported
    • Number of employees
    • Quarter and year
    • Employer account number
    1. Make any necessary corrections.
    2. Click Submit to complete the filing.
    3. Print or save the confirmation page for your records.

    Payment Information

    After submitting your wage report, you may need to pay unemployment insurance contributions:

    1. Review the calculated contribution amount.
    2. Select your payment method:
      • Electronic payment: Pay directly through the website
      • Check or money order: Mail payment to the address provided
      1. Complete the payment before the quarterly deadline to avoid penalties.

      Note: Payment deadlines are typically 30 days after the end of the quarter.

      Troubleshooting

      Unable to access WV DUA website:

      • Verify you are using the correct URL
      • Clear your browser cache and cookies
      • Try a different web browser
      • Contact WV DUA support if issues persist

      File upload fails:

      • Ensure the file is in the correct format
      • Check that all required fields are populated
      • Verify the file is not corrupted
      • Confirm your internet connection is stable

      Validation errors:

      • Review the error messages for specific issues
      • Common errors include missing Social Security numbers or invalid wage amounts
      • Correct the data in ProPay and regenerate the file
      • Upload the corrected file

      Incorrect employer account number:

      • Verify the employer account number in ProPay matches the WV DUA registration
      • Update the account number in ProPay if needed
      • Contact WV DUA if you cannot locate the correct account number

      Frequently Asked Questions

      Q: How often do I need to submit the West Virginia wage report? A: The report must be submitted quarterly, typically by the last day of the month following the end of each quarter.

      Q: Can I file for multiple employers in one upload? A: This depends on your account setup. Contact West Virginia DUA to confirm if multi-employer filing is available for your account.

      Q: What if I need to amend a previously submitted report? A: Log in to the WV DUA website and select the option to file an amended report. You can also contact WV DUA directly for assistance.

      Q: Is there a fee for electronic filing? A: No. Electronic filing through the WV DUA website is free for all employers.

      Contact Information

      West Virginia Division of Unemployment Assistance:

      • Website: https://workforcewv.org
      • Phone: (304) 558-2677
      • Employer Services: Available Monday - Friday, 8:00 AM - 5:00 PM EST

      Related Topics

      Keywords: West Virginia, wage report, quarterly filing, unemployment, DUA, WorkForceWV

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