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Arizona Wage Report Upload

Overview

ProPay payroll software simplifies the process of creating and submitting the State of Arizona unemployment insurance (UI) report through the Mag Media function. This guide explains how to create the report in ProPay and upload it to the Arizona Unemployment Tax and Wage System (TWS).

Key Features

  • Generate State Quarterly Magnetic Media Filing reports
  • Create Arizona UI reports
  • Seamless integration with the Arizona Unemployment Tax and Wage System (TWS)

Creating the Arizona UI Report in ProPay

  1. Open ProPay and click Client Functions > Electronic Functions > Magnetic Media.
  2. Select State Quarterly Magnetic Media Filing.
  3. Select the SUI Report option.
  4. Enter the tax period ending date.
  5. Select the client(s) you are filing for.
  6. Save the generated file to your computer.

> Tip: In the State Quarterly Magnetic Media Filing screen, select the SUI Report option for Arizona unemployment insurance filing.

Uploading the Report to Arizona TWS

Accessing the TWS

  1. Visit the Arizona Department of Economic Security website at https://des.az.gov/content/arizona-unemployment-tax-and-wage-system.
  2. Scroll to the bottom of the page to find the login section.

> Note: The login section is located at the bottom of the Arizona DES website page.

Login requirements

To access TWS, you need:

  • Your complete 8-digit Arizona Unemployment Account Number
  • Your assigned 6-character password

Both are preprinted in the upper right corner of the Unemployment Tax and Wage Report (form UC-022) the Department mails to you each quarter. Your password is located in the box directly above the words "TYPE OR USE BLACK INK ONLY".

Password information

  • Your password changes quarterly for security purposes.
  • The new password activates at midnight (Mountain Standard Time) on the first day of each quarter.
  • You can use the previous quarter's password for delinquent reports or payments until the new password activates.
  • Effective at 12 a.m. (Arizona Time) on December 31/January 1, March 31/April 1, June 30/July 1, and September 30/October 1, use your new password for all transactions.

Using TWS to File Your Wage Report

The Internet Unemployment Tax and Wage System (TWS) allows you to:

  • File a Quarterly Wage Report
  • Make a payment
  • View and print a copy of documents previously filed via the Internet

You can use TWS to file reports listing wages for 1 to 999 employees, or file zero-wage reports indicating your business had no employees and paid no wages.

System Requirements

TWS requires the following Internet browser technologies:

  • Java Script - A means of adding interactivity and error-checking (must be enabled)
  • Frames - A means of dividing the screen into several panels for display
  • Pop-up Blocker - "Block Pop-ups" should be disabled for the TWS site
  • Adobe Acrobat Reader version 5.5 or newer - Required for printing PDF documents

Printing requirements

To successfully print the PDF Pay Voucher, Payment Receipt, and copies of your reports, you must have Adobe Acrobat Reader version 5.5 or newer installed on your computer. If clicking the "Print" button(s) does not generate a PDF frame, check the top of the screen for a message indicating pop-ups are blocked. If they are, click where indicated to allow the pop-up from this site, then confirm your selection, and finally, click "Retry".

Troubleshooting

Unable to print PDF documents

  1. Check if pop-ups are blocked at the top of the screen.
  2. If blocked, allow pop-ups from the TWS site.
  3. Confirm your selection.
  4. Click "Retry".

New quarter not available for filing

Wait until midnight (Mountain Standard Time) on the first day of the new quarter before attempting to file.

Additional Resources

For more information on using ProPay, visit https://www.paysoft.com.

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