View or Print W-2 Report File
Overview
ProPay creates a W-2 magnetic media file that you submit to the Social Security Administration (SSA) via their website.
File Location
The W-2 report file is saved in your Documents folder:
- File name: W2REPORT
- Location: `C:\Users\[username]\Documents\Paysoft\`
Submitting to the SSA
Upload this file to the Social Security Administration website:
https://www.ssa.gov/bso/bsowelcome.htm
Viewing the File
You can view the W2REPORT file using a plain text editor:
Option 1: Notepad
- Right-click the W2REPORT file
- Select Open with > Notepad
- View the file contents
Important Warnings
Do not modify the file:
- Do not make any changes to the file contents
- Do not save the file after viewing
- Any modifications may cause rejection by the SSA
Open as text file:
- Always open as a .TXT file type
- Do not open in word processors like Microsoft Word
- Use only plain text editors
File Specifications
The W-2 report file format follows SSA Publication #42-007, which defines the specifications and layout for W-2 electronic filing.