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Oregon Wage Report

Create and upload Oregon wage reports using ProPay and the Oregon Frances Online system or the legacy OPRS system.

Overview

ProPay supports two methods for filing Oregon quarterly wage reports: the Frances Online system and the legacy OPRS system. As of November 2025, ProPay generates files compatible with the new Frances Online system.

Key features:

  • Frances Online integration with three .CZV file types (OQ, 132, SB)
  • Legacy OPRS system support for Form 132
  • Multi-client selection for bulk filing
  • Internal report for record-keeping

Before You Begin

You need:

  • Frances Online account or OPRS account credentials
  • Quarter ending date for filing
  • Client selection prepared

Frances Online Filing

As of November 2025, ProPay has changed the magnetic media filing for the state of Oregon for the new system Frances Online.

ProPay creates 3 .CZV files that can be uploaded to Frances Online:

  • OQ - Quarterly contribution report
  • 132 - Wage detail report
  • SB - Schedule B

Note: The statewide transit tax and paid leave are currently not included in the Frances Online filing. Beginning in the first quarter of 2025, the statewide transit tax and paid leave will be included in the file for Frances Online.

Create the Frances Online Files

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Select State Quarterly Magnetic Media Filing from the dropdown menu.
  4. Select the client(s) you are filing for.
  5. Generate the files. ProPay creates three .CZV files (OQ, 132, and SB).
  6. Print the internal report (detailed or summary) for your records.
  7. Save the files.

Upload to Frances Online

  1. Visit the Frances Online website and log in to your account.
  2. Navigate to the quarterly filing section.
  3. Upload the .CZV files generated by ProPay.
  4. Follow the on-screen instructions to complete the submission.
  5. Save or print the confirmation for your records.

Legacy OPRS System Filing

Form 132 (wage report) can also be uploaded to the state of Oregon using their legacy OPRS system.

OPRS System Registration

To register for the OPRS system, visit: https://www.oregon.gov/employ/businesses/tax/pages/payroll-reporting.aspx

You can also get additional information on the OPRS system on this website.

Create the Form 132 File

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Select State Quarterly Magnetic Media Filing from the dropdown menu.
  4. Select the client(s) for which you are filing Form 132.
  5. When you create the report, the system will ask if you want to save the file. Click Yes.
  6. Print the internal report for your records. You can print either:
    • Detail report - Lists all employees for each employer
    • Summary report - Lists summary information for each employer

    File Format Notes

    Frances Online: ProPay generates three .CZV files (OQ, 132, SB) that are uploaded separately or together through the Frances Online portal.

    OPRS (legacy): ProPay generates a single Form 132 file in the format required by the Oregon OPRS system.

    File location: ProPay saves all files in your default Mag Media folder (typically `C:\PAYSOFT\PROPAY26`).

    Troubleshooting

    Frances Online upload fails:

    • Verify all three .CZV files were generated correctly
    • Check your internet connection stability
    • Ensure your Frances Online account is active and in good standing
    • Contact Frances Online support for system-specific issues

    OPRS upload issues:

    • Verify the Form 132 file format is correct
    • Check your OPRS registration status
    • Clear your browser cache and try again

    Missing clients in the report:

    • Review the client selection during file creation
    • Check the internal report to verify which clients are included
    • Regenerate the files if a client is missing

    Transit tax or paid leave not included:

    • This is expected for quarters before Q1 2025
    • For Q1 2025 and later, verify you are using the latest version of ProPay

    Related Topics

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