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ACA - Affordable Care Act

Employer Shared Responsibility Provisions Under the Affordable Care Act

Overview

This article provides information about the Employer Shared Responsibility Provisions under the Affordable Care Act (ACA) and how to set up ACA reporting in ProPay. It covers:

  1. General information about ACA reporting requirements
  2. ProPay's capabilities in ACA reporting
  3. Step-by-step guide to set up ACA reporting in ProPay
  4. Accessing ACA reports in ProPay

General Information

The Employer Shared Responsibility Provisions under the ACA require certain employers to offer health coverage to their full-time employees and their dependents. For detailed information, refer to the following IRS resources:

  • Questions and Answers on Employer Shared Responsibility Provisions Under the Affordable Care Act
  • Form 1095-C
  • Form 1095-B

ProPay's ACA Reporting Capabilities

ProPay can provide certain information that can be used in filling some of the ACA reporting requirements:

What ProPay provides:

  • Information related to employees covered under the Affordable Care Act

What ProPay cannot provide:

  • Information about employees' family members covered under the same employer-sponsored health plan

Setting Up ACA Reporting in ProPay

Follow these steps to set up ACA reporting:

A. Company/Employer Deductions Setup

  1. Go to Employer > Deductions Setup.
  2. Set up employer contributions:
    • Create a new (M)emo item for the Employer with a description such as "HEALTH-ER"
    • In the W-2 Box-14 code column, enter "U"
    • Check the appropriate boxes indicating the taxability of the particular Health Plan
    1. Set up employee contributions (if applicable):
      • Create a new (D)eduction for the Employees with a description such as "HEALTH-EE"
      • Check the appropriate boxes indicating the taxability of the particular Health Plan

      B. Employee Deductions/Reimb. Setup

      1. Go to Employees > Add or Change > select the employee > Deduct/Reim tab.
      2. For HEALTH-EE:
        • Enter an (A)mount or (P)ercentage of Gross pay to be deducted from the employee's paycheck
        1. For HEALTH-ER:
          • Enter an (A)mount or (P)ercentage of Gross pay to be contributed by the Employer on behalf of that employee

          Accessing ACA Reports in ProPay

          To generate ACA-related reports:

          1. Go to Reports > Deduction Rep > Employee Ded. Summary Reports or Employee Ded. Detail Reports.
          2. Check the box "SELECTED EMPLOYEES"
          3. Click "Select ALL" or check one or more employees
          4. Check the box "SELECTED DEDUCTIONS"
          5. Check the HEALTH-EE and HEALTH-ER deductions
          6. Click the "REPORT" button

          Troubleshooting

          If you encounter issues while setting up ACA reporting or generating reports, try the following:

          1. Verify that all deductions are set up correctly in the Employer Deductions Setup screen
          2. Ensure that employee contributions and employer contributions are entered correctly in the Employee Deductions/Reimb. screen
          3. Check that you have selected the correct employees and deductions when generating reports

          If problems persist, please consult the ProPay help menu or contact our support team.

          Additional Resources

          For more information or assistance:

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