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Georgia Wage Report

Create and upload Georgia wage filing reports using ProPay and the Georgia Department of Labor (DOL) website. This guide covers CSV file generation and online submission.

Overview

ProPay generates CSV files for Georgia quarterly wage reporting. You create the file in ProPay and upload it through the Georgia DOL online filing system.

Key features:

  • Automatic CSV file generation
  • Online filing through DOL website
  • Real-time file status updates
  • Support for multiple employers in one file

Before You Begin

You need:

  • Georgia DOL account number and password
  • Tax period ending date
  • Client selection prepared

Create the Wage Report in ProPay

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Select State Quarterly Magnetic Media Filing.
  4. Choose Tax Wage Report.
  5. Enter the tax period ending date.
  6. Select the client(s) you are filing for.
  7. ProPay generates a CSV file with a unique filename.
  8. Print the internal report (detailed or summary) for your records.

Access the Georgia DOL Website

  1. Visit www.dol.Georgia.gov
  2. Click the Employers tab.
  3. Select Taxes and Unemployment Insurance Claims.
  4. Click File Tax and Wage Report and Make Payment.
  5. Choose Online Filing of Employer's Quarterly Tax and Wage Report.

Log In and Upload the Wage Report

  1. Enter your DOL account number and password.
  2. Select the appropriate quarter and year from the dropdown menu.
  3. Go to Quarterly Wage File Upload.
  4. Select the Upload Wage File radio button.
  5. Click Continue.
  6. Complete the required information and proceed.
  7. In the file upload section:
    • Select CSV as the file type from the dropdown menu
    • Click Browse and select the CSV file created by ProPay
    • Click Continue
    1. Fill out the Contact Information page.
    2. Click Continue to complete the upload process.

    Important: Print the confirmation page for your records. Select "Print Page" on every screen where available, as you cannot go back to print later.

    Understand File Status Messages

    After uploading, you may see one of four status messages:

    Pending: File uploaded successfully. Processing takes about three hours.

    Scanning: System is checking the file for accuracy and viruses.

    Accepted: File accepted. Wages uploaded successfully.

    Rejected: File rejected due to viruses or errors. You receive a hyperlink with a file ID number. Click this link to identify errors that need correction before re-uploading.

    Troubleshooting

    File rejection:

    • Review the error details provided in the hyperlink
    • Correct the identified errors in ProPay
    • Generate a new CSV file and re-upload

    Login problems:

    • Ensure your DOL account number and password are correct
    • Use the DOL website's password recovery option if forgotten

    CSV file not generating:

    • Verify you selected the correct clients and tax period in ProPay
    • Restart ProPay and try the process again

    Upload failure:

    • Check your internet connection
    • Ensure the CSV file is not corrupted or too large
    • Try using a different web browser

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