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California Wage Report

Generate and upload California DE9 and DE9C wage reporting forms using ProPay's Mag Media feature. This guide covers file creation and submission to the California Employment Development Department (EDD).

Overview

ProPay automatically generates California DE9 (quarterly tax return) and DE9C (wage report) forms for electronic filing. You create the files in ProPay and upload them to the EDD website.

Key features:

  • Automatic generation of DE9 and DE9C forms
  • ZIP file format for easy upload
  • Internal report for record-keeping
  • XML format support for DE9C wage reports

Before You Begin

You need:

  • Active EDD account and login credentials
  • Tax period ending date
  • Client selection prepared

Generate DE9 or DE9C Forms

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Select State Quarterly Magnetic Media Filing.
  4. Choose either DE9 or DE9C.
  5. Enter the tax period ending date.
  6. Select the client(s) you are filing for.
  7. Click Yes when the file name message appears. ProPay creates the file.
  8. Print the internal report for your records. This report shows which clients are included in the file.

Note: ProPay saves the file with a .ZIP extension in your default Mag Media folder.

Upload to the EDD Website

  1. Visit the EDD website: https://eddservices.edd.ca.gov/tap/secure/eservices/_/#10
  2. Click Attach Return in the upper right corner.
  3. Select the report type:
    • Wage report DE9C (for quarterly wage reporting)
    • Tax return DE9 (for quarterly tax filing)
    1. For wage reports (DE9C), select XML as the file format.
    2. Click Attach File.
    3. Enter a description for the file. This field is required by California.
    4. Select the file with the .ZIP extension.
    5. Click Save.
    6. Enter your business information and click Next.
    7. Provide your electronic signature and click Submit.
    8. Save or print the confirmation number for your records.

    Troubleshooting

    File upload failure:

    • Verify the file has a .ZIP extension
    • Confirm you entered a file description
    • Check your internet connection stability

    Missing clients in the report:

    • Review the client selection in step 6 of the generation process
    • Check the internal report to verify included clients

    Incorrect tax period:

    • Verify the tax period ending date in step 5 of the generation process
    • Regenerate the file with the correct date if needed

    Related Topics

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