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Calendar

Use the built-in calendar to view dates while working in ProPay.

Overview

ProPay provides a handy calendar that you can access at any time while working in the program. The calendar displays the current month with day, month, and year information. It stays on top of other ProPay windows so you can reference dates while entering payroll data.

Accessing the Calendar

Choose either method:

  • Go to Utilities > Calendar on the main menu
  • Press the F11 key from any screen in ProPay

The calendar opens in a separate window that floats above your current work.

Using the Calendar

The calendar displays a monthly view with all days of the month laid out in a grid.

Navigating Months

  1. Click the forward arrow button to move to the next month.
  2. Click the back arrow button to move to the previous month.
  3. Continue clicking to move forward or backward through months and years.
  4. The current date is highlighted for easy reference.

Viewing Different Years

Keep clicking the navigation arrows to move through the months. The calendar will advance through years as you pass December or go back past January.

Getting Help With the Calendar

  1. Click the question button (?) on the calendar title bar.
  2. The mouse pointer changes to include a question mark.
  3. Click any day of the month.
  4. An index of help topics appears.

Moving the Calendar

You can reposition the calendar anywhere on your screen:

  1. Click and hold the left mouse button on the calendar's title bar.
  2. Drag the calendar to the desired location.
  3. Release the mouse button to drop the calendar in position.

Closing the Calendar

Click Close (the X button) when you no longer need the calendar. This frees up screen space for your work. The F11 shortcut remains available to reopen it at any time.

Tips

  • Keep the calendar open while entering payroll to quickly verify pay dates, period ending dates, and period beginning dates.
  • Use the calendar to check tax filing deadlines such as quarterly 941 due dates (April 30, July 31, October 31, January 31).
  • Verify that pay dates do not fall on weekends or bank holidays, which can affect direct deposit timing.
  • The calendar does not interfere with data entry in ProPay. You can switch between the calendar and ProPay fields freely.

Keyboard Shortcut Reference

Key Action
F9 Open Calculator
F11 Open Calendar

Related Topics

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