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Tennessee Wage Report

Create and upload Tennessee wage reports using ProPay and the Tennessee Premium and Wage Reporting System (TNPAWS).

Overview

ProPay generates Tennessee wage report files for quarterly unemployment insurance reporting. You create the file in ProPay and upload it through the TNPAWS website.

Key features:

  • Easy-to-use interface for Windows users
  • Automated wage report generation
  • Seamless integration with TNPAWS for file uploads
  • Annual access code security

Before You Begin

You need:

  • TNPAWS access code from your Premium Report (LB-0456)
  • Quarter ending date for filing
  • Client selection prepared

Important: The access code changes annually for security reasons. Locate your access code on your Premium Report (LB-0456) to the right of line 1 (Total Wages).

Create the Wage Report File

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Select State Quarterly Magnetic Media Filing from the dropdown menu.
  4. Choose the client(s) you want to include in your filing upload.
  5. Generate the file.
  6. Print either a detailed or summary internal report for your records.
  7. Save the file to your desired location.

Access TNPAWS

  1. Open your web browser and go to https://tnpaws.tn.gov/Forms/Welcome_TNPAWS.aspx
  2. Locate your access code on your Premium Report (LB-0456) to the right of line 1 (Total Wages).

Note: The access code changes annually for security reasons.

Upload the Wage Report

  1. Log in to the TNPAWS website using your access code.
  2. Go to the file upload section.
  3. Select and upload the wage report file you created in ProPay.
  4. Wait for the confirmation number, which indicates successful transmission.
  5. Save the confirmation number for your records.

Troubleshooting

Unable to locate the access code:

  • Check your most recent Premium Report (LB-0456). The code is located to the right of line 1 (Total Wages)
  • If you cannot find your Premium Report, contact the Tennessee Department of Labor and Workforce Development

File upload fails:

  • Ensure your file is in the correct format as specified by TNPAWS
  • Check your internet connection and try again
  • If the problem persists, contact ProPay support or TNPAWS technical support

ProPay does not show the "State Quarterly Magnetic Media Filing" option:

  • Ensure you are using the latest version of ProPay
  • Check if you have the necessary permissions within the software
  • Contact ProPay support for further assistance

Frequently Asked Questions

Q: How often do I need to submit the Tennessee wage report? A: The Tennessee wage report is typically submitted quarterly.

Q: Can I edit the report after uploading? A: Once uploaded and confirmed, you cannot edit the report directly on TNPAWS. Contact the Tennessee Department of Labor and Workforce Development for guidance on corrections.

Q: Is there a size limit for the upload file? A: Check the TNPAWS website for current file size limitations. If your file exceeds the limit, you may need to split it into multiple uploads.

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