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Illinois Wage Report

Create and upload Illinois wage reporting files using ProPay and the Illinois TaxNet system. This guide covers CSV file generation and submission through the My Tax Illinois website.

Overview

ProPay generates CSV files for Illinois quarterly wage reporting. You create the file in ProPay and upload it through the TaxNet application on the My Tax Illinois website.

Key features:

  • CSV format file generation
  • Import worker file functionality
  • Real-time error validation
  • Automated wage calculation verification

Before You Begin

You need:

  • FEIN (Federal Employer Identification Number)
  • Illinois UI account number
  • Service Bureau number (if applicable)
  • Tax period ending date
  • Client selection prepared

Note: As of September 2017, TaxNet is accessed through the My Tax Illinois webpage.

Create the File in ProPay

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Select State Quarterly Magnetic Media Filing from the dropdown menu.
  4. Choose the client(s) you want to include in your filing upload.
  5. Create the file.
  6. Print either a detailed or summary internal report for your records.
  7. Save the file in CSV format.

Access the Illinois Taxnet Website

  1. Visit https://mytax.illinois.gov/_/
  2. Select the first TaxNet application box.
  3. On the Identify Organization screen, enter your:
    • FEIN
    • Account number
    • Service Bureau number (if applicable)
    1. Click Login to TaxNet to access the Welcome to TaxNet page.

    Navigate Taxnet

    1. On the Welcome page, select the Unemployment Insurance box.
    2. Under Quarterly Report, click Contribution and Wage from the dropdown menu.
    3. Verify your UI account number, FEIN, and name are correct on the displayed heading.
    4. Click Next in the right corner of the screen.
    5. Under File Type, choose either:
      • File a Quarterly Contribution and Wage Report
      • File a Zero Wage Quarterly Contribution & Wage Report
      1. Click Next and proceed to the Select Quarter box.
      2. Check the appropriate quarter ending date.

      Import and Submit Your File

      1. On the Worker Details screen, select Import Worker File just below the task bar.
      2. Use the browser to locate and select your CSV file created in ProPay.
      3. Click Replace Worker File to import the data.
      4. If there are no issues, your data appears in the required format. Otherwise, an error message is generated.
      5. Once wage records are posted on the Workers Detail screen, proceed to the Summary screen.
      6. Verify that the wage calculations for the quarter match your records.
      7. If everything is correct, click Submit to process the file.
      8. Complete the Confirmation screen to receive a confirmation number and validate that TaxNet accepted your file.

      Important: Save or print the confirmation number for your records.

      Troubleshooting

      CSV file format errors:

      • Ensure your CSV file is formatted correctly according to Illinois state requirements
      • Verify all required fields are populated in ProPay before generating the file

      Login or navigation issues:

      • Double-check all entered information for accuracy, including FEIN and account numbers
      • Clear your browser cache and cookies, then attempt to log in again

      Error message during import:

      • Note the exact wording of the error message
      • Contact ProPay support for assistance with specific error codes

      Wage calculation mismatch:

      • Review the worker details screen for discrepancies
      • Verify all payroll data is up-to-date in ProPay before generating the report

      Related Topics

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