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Select the Pay Date

Overview

Use the Select Pay Date screen to confirm or modify the pay date for the current payroll run. ProPay automatically suggests the next pay date based on the client's standard pay schedule.

Pay Date Fields

Standard Pay Period Is

Displays the client's standard pay frequency (Weekly, Biweekly, Semimonthly, or Monthly) as a reminder.

Last Pay Date Was

Shows the most recent pay date processed for this client.

This Pay Date Will Be

ProPay automatically calculates and displays the next pay date based on the client's standard pay schedule.

To accept the default pay date:

  • Press Enter

To change the pay date:

  1. Enter a new date in MM/DD/YYYY format
  2. Press Enter to confirm

Verifying the Pay Date

It's good practice to verify the pay date with your client before proceeding. Pay dates may deviate from the standard schedule due to:

  • Holidays
  • Weekends
  • Client-specific scheduling needs
  • Special circumstances

Important Considerations

Warning: If you change the pay date, verify that payroll information hasn't already been entered under another date, such as manual checks.

Entering payroll under multiple dates for the same pay period can cause:

  • Duplicate payments
  • Incorrect tax calculations
  • Year-to-date balance errors

What Happens Next

After confirming the pay date, ProPay advances to the employee payroll entry screen where you can begin entering hours and pay information.

Related Topics

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