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Pennsylvania Wage Report

Create and upload Pennsylvania wage reports (UC2) using ProPay and the Pennsylvania UCMS website.

Overview

ProPay generates UC2 Report wage reporting files for Pennsylvania quarterly unemployment insurance reporting. You create the file in ProPay and upload it through the Unemployment Compensation Management System (UCMS).

Key features:

  • UC2 Report generation
  • Integration with PA UCMS
  • Third Party Administrator (TPA) support
  • File upload and status monitoring

Before You Begin

You need:

  • UCMS account and login credentials
  • Quarter ending date for filing
  • Client selection prepared

For Third Party Administrators (TPAs):

  • 10-digit TPA identifier (Representative Identifier)
  • Completed client authorization "handshake" in UCMS

Create the UC2 Report File

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Select State Quarterly Magnetic Media Filing from the dropdown menu.
  4. Choose the client(s) you want to include in your filing upload.
  5. Create the file.
  6. Print the internal report (either detailed or summary) for your records.
  7. Save the file.

Access the UCMS Login Page

  1. Visit www.uctax.pa.gov in your web browser.
  2. Alternatively, use the logo on the Department of Labor & Industry Home Page to access the UCMS Login Page.

Client Authorization (for TPAs)

If you are a Third Party Administrator filing on behalf of a client:

  1. Ensure you have registered in UCMS and received your 10-digit TPA identifier (Representative Identifier).
  2. Have your client electronically register the Power of Attorney relationship in UCMS by "assigning" you as their TPA.
  3. Log in to your TPA account and "accept" the association to complete the "handshake" process.
  4. Once completed, you are authorized to represent the client for the designated service(s).

File the Quarterly Report

  1. On the UCMS page, select the quarterly report option from the menu on the left-hand side of the screen.
  2. Choose your preferred filing method.
  3. Click Browse to locate and select the file you created in ProPay.
  4. Upload the file.
  5. You receive a confirmation message upon successful filing of the tax return.

Monitor File Status

  1. File processing is not immediate and may take a few days to complete.
  2. To check the status of your file, go to Manage Uploaded Files in UCMS.
  3. Monitor this section regularly until the report is posted to your account.

Note: If the report does not appear after 5 business days, contact UCMS support.

Troubleshooting

File upload fails:

  • Ensure your file is in the correct format (.txt or .csv)
  • Check that the file size does not exceed the system limit (typically 10MB)

Unable to see client in ProPay:

  • Verify that the client is properly set up in your ProPay system
  • Check if you have the necessary permissions to access the client's information

"Handshake" process incomplete:

  • Confirm that both you (TPA) and your client have completed their respective steps in UCMS
  • If issues persist, contact UCMS support for assistance

Report not showing in UCMS after upload:

  • Remember that processing can take several days
  • If the report does not appear after 5 business days, contact UCMS support

Related Topics

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