Other Reports

In addition to the Standard Reports package and the reports with dedicated help topics, ProPay includes several other built-in reports. Access these from Reports > User Rpts on the Payroll Main Menu. Each report supports custom date ranges, employee filtering, and summary or detail formats.

> Note: Some of these reports are also included in the Standard Reports package and print automatically with each payroll. These are marked with (Std) below. See Standard Reports for details on the automatic reports package.

Accessing User-Defined Reports

Go to Payroll Functions and select a client.
From the Payroll Main Menu, click Reports > User Rpts.
Select the report from the list.

Available Reports

Check Register (Std)

A complete listing of all checks issued during a specified date range. Shows each transaction with check number, employee name, gross pay, net pay, and payment type. Grand totals include a breakdown of manual pay, direct deposit pay, agency payments, taxes, and bills.

Columns: Record No, Date, Check #, Name, Gross, Net, Other, Type
Note: The Check Register from User Reports allows custom date ranges. The Detail Report in the Standard Reports package covers the current pay date only.
See also: Bank Reconciliation Report — uses the same data in a reconciliation-friendly format

Employee Earnings Report

Custom date range earnings report available in two formats:

Summary — totals per employee for the date range
Detail — individual pay dates per employee (includes quarter-to-date and year-to-date breakdowns)

Filter by department or specific employees. Useful for verifying year-to-date totals, investigating pay discrepancies, or preparing custom earnings summaries for clients.

Vacation and Sick Pay Accrual Report (Std)

Tracks employee leave balances including vacation and sick pay accruals, usage, and remaining balances. Prints automatically as part of the Standard Reports package when leave tracking is enabled.

Workers' Compensation Premium Calculation

Computes workers' compensation premiums based on payroll. Groups employees by WC classification code and calculates premiums using the rates configured in company setup.

Employee Master List (Std)

A roster of all employees showing key information from the employee master file.

Columns: Name/Address/City, SS No., Dept, Marital Status, Exemptions, Pay Type, Status, Start Date
Sort: By department (if departments are used) or alphabetically
Useful for verifying employee data accuracy and providing a quick reference list to clients

New Hire Report (Std)

Lists employees hired within the last 61 days who received a paycheck in the current period. Includes state-specific agency addresses for new hire reporting compliance. Prints automatically at month-end as part of the Standard Reports package when new hires are detected.

Columns: Emp No, Name, Address, City, State, Zip, Phone, Date Hired, Terminated, Birth Date, Email
See also: The Changed Employees Report Newly Hired Only filter for a simpler new-hire listing with custom date ranges

No Birthdates Report (Std)

Lists active employees who have no birth date on file. Several states (including California and Connecticut) require birth dates for compliance reporting. Run this report periodically to identify missing data.

Scope: Active employees only — terminated employees are excluded

Agency Report (Std)

Shows amounts due to each garnishment or deduction payee (agencies, unions, etc.) with employee detail within each payee group. Use this report to verify agency disbursement amounts before sending payments.

Contents: Groups transactions by payee agency, shows employee detail within each group, calculates subtotals per employee and per payee

Employee Status Listing

A condensed employee roster showing demographic and tax information.

Columns: Name/Address/City/State/Zip, SS No., Dept, Marital Status (federal and state), Exemptions, Pay Type

Employer Tax Contribution Report

Shows employer-side tax obligations grouped by department. Includes FICA match, Medicare match, FUTA, SUI, SDI, training tax, and local taxes. Useful for verifying employer tax expense allocation across departments.

Time Sheet / Organizer (Std)

A blank or pre-filled time sheet for collecting payroll data from clients. Shows employee pay rates, deduction types, and hours columns. You can print it or export to Excel, and sort by department or alphabetically.

Options: Print or Excel export, sort by department or alphabetical order
Includes: Control totals page showing total hours, gross pay, net pay, taxes, and deductions

> Tip: Print the time sheet and send it to your client before each pay date. The client fills in the hours and returns it to you, ensuring a consistent format for payroll data entry.

Terminated Employees Report

Lists employees with termination dates on file. Use this report to review terminated employees for year-end processing or to verify that separation dates are recorded correctly.

[UNVERIFIED] The exact columns and filter options for the terminated employees report are not documented in Code-Documentation. The report is available from the Reports menu and from User Reports.

Scheduled Pay Dates Report

Displays upcoming scheduled pay dates for the selected client. Use this report to confirm pay date schedules and plan upcoming payroll processing.

[UNVERIFIED] The scheduled pay dates report is referenced in Code-Documentation menus but the function details are not documented.

Dedicated Report Topics

The following reports have their own dedicated help topics with full documentation:

Report	Help Topic
Payroll Summary	Payroll Summary Report
Hours Worked	Hours Worked Report
Changed Employees	Changed Employees Report
Bank Reconciliation	Bank Reconciliation Report
Taxable Wages	Taxable Wages Report
Tip Allocation	Tip Allocation Report
General Ledger	General Ledger Report
Custom Reports	Custom Reports