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Garnishments

Overview

The List/Update Garnishments File screen displays all garnishments from the beginning of the year to the present. This file is essential for determining which garnishments have been paid and which are due.

CAUTION: Exercise extreme caution when modifying this file. Do not delete or change entries unless absolutely necessary.

Key Features

1. Garnishment List Columns

  • Name: Employee's name or Agency's name
  • Amount:
  • Positive amounts: Deductions from employees' paychecks
  • Negative amounts: Payments made to various agencies
  • Payee: Agency's (Payee) name
  • Type:
  • D: Deduction
  • P: Payment
  • PayFreq (Pay Frequency):
  • P: Pay date (each pay period)
  • M: Monthly

2. Garnishment Check Calculation

  • The program evaluates the employer's garnishment liability each time employee checks are printed.
  • It sums up all positive amounts (Deductions) and negative amounts (Payments) by each Agency.
  • If Deductions > Payments, there is a Balance Due.

3. Payment Generation

  • Pay Frequency "P": Payment generated each pay date
  • Pay Frequency "M": Payment generated only on the last pay date of the month

4. Combining Multiple Garnishments

  • The program automatically combines payments into one check if:
  • The first 20 characters of the Payee Name are identical
  • The entire Payee Address line is identical
  • An Agency report is generated with a breakdown of all payments included in one check

Troubleshooting

Reprinting Garnishment (Agency) Checks

Follow these steps to reprint or regenerate a check payable to an Agency:

  1. Delete the payment (indicated by a negative amount) from the Garnishment file.
  2. Go to Paychecks > Print Checks for selected employees under the same pay date as the deleted payment.
  3. Select the employee(s) corresponding to the garnishment check that needs reprinting.
  4. Click Continue.
  5. When prompted to print Tax checks, select Yes.

Common User Queries

Q1: How do I access the List/Update Garnishments File?

A1: Open ProPay and go to the List/Update Garnishments File screen.

Q2: Can I modify entries in the Garnishment file?

A2: It is strongly advised not to modify entries unless absolutely necessary. The file is crucial for accurate payroll processing.

Q3: How often are garnishment payments made?

A3: Payment frequency depends on the PayFreq setting. "P" indicates each pay date, while "M" indicates monthly payments.

Q4: How does ProPay handle multiple garnishments for one agency?

A4: ProPay automatically combines multiple garnishments into one check if the Payee Name (first 20 characters) and Address are identical. An Agency report is generated with a detailed breakdown.

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