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State Electronic Tax Payments

ProPay supports electronic state tax payments for states that accept ACH or bulk payment uploads. This topic covers state-specific file formats and payment submission procedures.

California EDD Tax Payments

California uses a "Direct to State" format for electronic tax payments, following the specifications in EDD Publication 154 (pages 24-26).

File format

ProPay uses the fixed file format specified in CA Publication DE 154, page 22:

Field name Position Length
Tax type 1 5
Agency account number 6 8
Security code 14 4
Payment date 19 6
Bank debit date 24 6
Amount 1 (SDI, UI) 30 11
Amount 2 (Withholding PIT) 41 11

Submit California payments

  1. Export the California state payment file from ProPay.
  2. Go to the California EDD bulk payment login page:
    1. Log in with your credentials.
    2. Upload the payment file.
    3. When asked to define file specifications, enter the field information from the table above.

    Note: Effective July 1, 2016, California changed from the GovOne format to the "Direct to State" format.

    Massachusetts Tax Payments

    Massachusetts provides electronic filing for state withholding payments using the MA941X file format.

    File format

    ProPay creates files following the Massachusetts MA941X Withholding Text File Layout specifications.

    Submit Massachusetts payments

    1. Export the Massachusetts state payment file from ProPay.
    2. Go to the Massachusetts Department of Revenue website.
    3. Log in to your taxpayer account.
    4. Upload the file according to the state's instructions.

    Reference: For complete file layout specifications, see the Massachusetts DOR Electronic MA941 Instructions (page 3 - Massachusetts MA941X Withholding Text File Layout):

    States That Don't Accept Electronic Payments

    Some states and local agencies don't accept electronic tax payments for state withholding or state unemployment insurance (SUI) taxes.

    When electronic payments aren't accepted:

    • ProPay still impounds the taxes from the employer's account.
    • ProPay prints a check to the agency instead of creating an electronic payment.

    Export State Payments

    To export state tax payments for electronic submission:

    1. Click Client Functions > Electronic Processing > Tax Impounds.
    2. Filter for the specific state and tax type.
    3. Verify amounts and dates.
    4. Click Export.
    5. Select the appropriate export format for your state.
    6. Save the file to your computer.

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