Taxable Wages Report

Overview

The Taxable Wages Report provides the basis for reporting wages to various federal and state agencies. This report displays different wage categories and their applicability to specific tax forms.

Column Definitions

Column Heading	Description	Forms These Wages Appear On
Gross Pay	Everything the employer pays on behalf of the employee, including taxable and non-taxable items. These payments may be in cash or non-cash fringe benefits paid to a third party, such as 401(k) matching, health benefits, and more.
F/W Sal	Wages and salaries subject to federal withholding. This appears on the employer's 941 form and employee's W-2 form.	W-2, 941
FICA Sal	Wages and salaries subject to FICA withholding.	W-2, 941
MDCR Sal	Wages and salaries subject to Medicare withholding.	W-2, 941
W/H St	Withholding state.	State W/H forms
STATE Sal	Wages and salaries subject to state withholding.	State W/H forms
FUTA Sal	Wages and salaries subject to federal unemployment taxes.	940
SUI Gross	Gross wages reported for state unemployment insurance purposes.	State SUI forms
SUI St	Unemployment state.	State SUI forms
SUI Txbl	Wages and salaries subject to state unemployment taxes. These are wages below the annual wage ceiling.	State SUI forms
SDI St	State disability state.	State SUI forms
1099-Pay	Payments not subject to any taxes.
Excess FICA Tips	FICA tips exceeding the taxable wage limit.
Tip Wages	Total tip wages reported.
FICA Tax Credit	Credits applied against FICA taxes.

Using the Report

This report is essential for:

• Preparing quarterly tax returns (Form 941)
• Completing annual federal unemployment tax returns (Form 940)
• Filing state withholding and unemployment tax returns
• Generating employee W-2 forms at year-end
• Verifying wage calculations and tax liabilities

Review this report regularly to ensure accurate tax reporting and compliance with federal and state requirements.

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