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Georgia Magnetic Media Filing

ProPay creates wage withholding files for Georgia following the Georgia Department of Revenue bulk file layout specifications. This topic covers the G-7 return file format for monthly, quarterly, and semi-weekly filers.

Overview

The Georgia Department of Revenue provides a Business e-File & e-Pay System for submitting withholding tax returns electronically using bulk file uploads.

Georgia e-File System: https://gaefile.dor.ga.gov/

Bulk File Layouts: https://gaefile.dor.ga.gov/Helplinks/BulkHelp.html#mfl

File Formats

ProPay prepares files according to the bulk file layout fields defined by Georgia DOR. The system supports:

  • G-7 Return for Monthly Filers
  • G-7 Return for Quarterly Filers
  • G-7 Return for Semi-Weekly Filers

Important Note About State Tax ID

ProPay provides all required fields except the first field: State Tax ID.

State Tax ID vs. Withholding ID:

  • The State Tax ID (STI) is a unique number that houses all information related to a business registered with the Georgia Department of Revenue.
  • The Withholding ID is the employer's withholding number (9 characters, e.g., 1234567AB).
  • These are not the same number. Do not confuse them when uploading your file.

Create Your Georgia G-7 File

  1. Click Client Functions > Electronic Functions > Magnetic Media > State Quarterly.
  2. Select Georgia.
  3. Select the tax period (monthly, quarterly, or semi-weekly).
  4. Select the clients to include.
  5. Click Create File.
  6. ProPay generates a file formatted according to Georgia DOR bulk file specifications.

Define File Layout With Georgia DOR

Before uploading your file, Georgia will ask you to define the bulk file layout fields. Be prepared to specify:

Key field definitions

Field name Description Size Format
State Tax ID Unique STI number (not withholding number) Varies Numeric
Withholding ID Employer's withholding number (no dashes) 9 Alphanumeric
Frequency M=Monthly, Q=Quarterly, T=Semi-weekly, A=Annual 1 Alpha
Period End End of month for the reporting period (MM/DD/YYYY) 10 Date
Return Type O=Original, A=Amended 1 Alpha

Important: Use the period end date, not the due date or payment date.

Upload to Georgia DOR

  1. Log in to the Georgia e-File system:
    1. Go to the bulk file upload section.
    2. Select the file created by ProPay.
    3. Define the file layout fields as prompted.
    4. Upload and submit the file.
    5. Wait for Georgia DOR confirmation.

    After Submission

    1. Check for acceptance or rejection notification.
    2. If accepted, retain the confirmation for your records.
    3. If rejected, review the error report, make corrections in ProPay, and resubmit.

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