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Washington Wage Report

Create and upload Washington wage reports (5208A Report) using ProPay and the SecureAccess Washington website.

Overview

ProPay generates 5208A Report wage reporting files for Washington quarterly unemployment insurance reporting. You create the file in ProPay and upload it through the SecureAccess Washington website.

Key features:

  • 5208A Report generation
  • Integration with SecureAccess Washington portal
  • Multi-client bulk uploading
  • Internal report for record-keeping

Before You Begin

You need:

  • SecureAccess Washington account and login credentials
  • Quarter ending date for filing
  • Client selection prepared

Create the 5208A Report File

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Select State Quarterly Magnetic Media Filing from the dropdown menu.
  4. Select the client(s) you want to include in your filing upload.
  5. Generate the file.
  6. Print the internal report (detailed or summary) for your records.
  7. Save the file to a secure location on your computer.

Upload to SecureAccess Washington

  1. Visit the SecureAccess Washington website: https://secureaccess.wa.gov/myAccess/saw/select.do
  2. Log in to your account.
  3. Locate and select the Import Data option.
  4. Choose the file you saved from ProPay.
  5. If uploading for multiple clients, use the bulk upload feature.
  6. Follow the on-screen instructions to complete the upload.
  7. Save or print the confirmation for your records.

File Format Notes

ProPay generates the 5208A Report in the format required by the Washington Employment Security Department. The file contains quarterly wage and unemployment insurance information for all selected clients.

File location: ProPay saves the file in your default Mag Media folder (typically `C:\PAYSOFT\PROPAY26`).

Bulk uploading: When filing for multiple clients, you can include all clients in a single file. The SecureAccess Washington portal supports bulk uploads through the Import Data feature.

Troubleshooting

Unable to select clients:

  • Ensure you have the necessary permissions to access client data
  • Verify that client information is up-to-date in ProPay

File upload fails:

  • Check your internet connection stability
  • Verify the file format is correct and was generated by ProPay
  • Clear your browser cache and try again
  • Try using a different web browser

Login issues:

  • Verify your SecureAccess Washington credentials
  • Reset your password if needed
  • Contact SecureAccess Washington support for account issues

Missing clients in the report:

  • Review the client selection during file creation (step 4)
  • Check the internal report to verify which clients are included
  • Regenerate the file if a client is missing

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