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Adding Company Logos to Checks

Overview

Print custom company logos on payroll checks to replace the standard 3 or 4 lines containing the company's name and address. This feature provides a more professional appearance for your payroll checks.

Logo Requirements

  • Image dimensions: 3/4 inch high by 2.5 inches wide
  • File format: .BMP (bitmap)
  • File naming convention: [FileID]_LOGO.BMP (e.g., A01_LOGO.BMP)
  • Storage location: C:\PAYSOFT\PROPAY26 directory (or your ProPay installation directory)

Adding a Logo to Checks

Method 1: Scanning a logo

  1. Use a scanner to capture the logo from company literature
  2. Scan the image in a rectangular area 3 times as wide as its height
  3. Save the file as [FileID]_LOGO.BMP in the ProPay directory

Method 2: Using an existing logo file

  1. Locate the existing logo file (.GIF, .JPG, or .BMP)
  2. Edit the file to meet the required dimensions and include necessary information

Editing a Company Logo

For experienced users

Use your preferred image editing software to modify the logo.

For beginners

  1. Open Paint from the Windows Start menu (Start > Programs > Accessories > Paint)
  2. Click File > Open and select your logo file
  3. Add text for the company's address and/or phone number
  4. Resize the image:
    • Click Image > Stretch/Skew
    • Adjust the image to a 1:2 height-to-width ratio
    1. Set final dimensions:
      • Click Image > Attributes
      • Set the height and width to match the required 3/4 inch by 2.5 inches ratio
      1. Save the file as [FileID]_LOGO.BMP in the ProPay directory

      Troubleshooting

      Logo doesn't appear on checks

      1. Verify the file name follows the correct format: [FileID]_LOGO.BMP
      2. Ensure the file is saved in the correct ProPay directory
      3. Check that the file is in .BMP format
      4. Confirm the image dimensions are correct (3/4 inch high by 2.5 inches wide)

      Logo appears distorted or unclear

      1. Re-edit the logo to ensure it meets the required dimensions
      2. Try scanning the logo at a higher resolution
      3. Use image editing software to improve the image quality

      Address or phone number is cut off

      1. Edit the logo file to ensure all text fits within the 3/4 inch by 2.5 inches area
      2. Consider using abbreviations or smaller font sizes to fit all information

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