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Kentucky Wage Report

Create and upload Kentucky wage reports using ProPay and the Kentucky Office of Unemployment Insurance (OUI) employer portal.

Overview

ProPay generates wage reporting files for Kentucky quarterly unemployment insurance reporting. You create the file in ProPay and upload it through the Kentucky OUI employer portal.

Key features:

  • Kentucky wage file generation
  • Real-time OUI portal registration
  • Support for multiple employers in one file
  • Quick acknowledgement of file submission

Before You Begin

You need:

  • Kentucky OUI employer portal account (can register in real-time)
  • Quarter ending date for filing
  • Client selection prepared

Prerequisites:

  • Your client must log onto the Commonwealth of Kentucky employer portal and enable you to submit their quarterly wage report

Create the Kentucky Wage Reporting File

  1. Go to Client Functions > Electronic Functions > Magnetic Media.
  2. Select State Quarterly Magnetic Media Filing from the dropdown menu.
  3. Choose the client(s) you want to include in your filing upload.
  4. Create the file.
  5. Print the internal report (detailed or summary) for your records.
  6. Save the file.

Upload the Wage Report to Kentucky OUI

  1. Log on or register with the Kentucky OUI employer portal (real-time process, no waiting period).
  2. Choose to upload a Wage Detail File.
  3. Browse for the formatted file on your local computer.
  4. Select the file to upload.
  5. Confirm file details.
  6. Submit the data.
  7. Kentucky OUI acknowledges receipt of your file. Acknowledgement typically occurs within a few minutes, depending on site traffic.

Troubleshooting

File upload issues:

  • Ensure your file is properly formatted according to Kentucky OUI specifications
  • Check your internet connection
  • Verify that you have the necessary permissions from your client to submit the report
  • If problems persist, contact ProPay support for assistance

Cannot access client data:

  • Verify your client has enabled you to submit their quarterly wage report on the Commonwealth of Kentucky employer portal
  • Check that you have proper authorization

Frequently Asked Questions

Q: Can I submit information for multiple employers in the same file? A: Yes. To submit information for multiple employers, add an additional employer record followed by the additional employee records.

Q: When can I expect an acknowledgement of my file submission? A: Kentucky OUI will acknowledge receipt of your file. The acknowledgement time depends on site traffic but typically occurs within a few minutes.

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