Employee Pick List

Overview

The Employee Pick List is the central screen for accessing and managing employee records in ProPay. Use this screen to view all employees, search for specific employees, add new employees, or modify existing employee information.

From the Payroll Main Menu, click Employees to open the Employee Pick List.

Selecting an Employee

To open an employee record for viewing or editing:

1. Double-click the employee's name in the list, or
2. Highlight the employee and click Change

Searching for Employees

When you have a long employee list, use the search feature to quickly locate an employee:

1. Click in the Search For field
2. Enter the first 2-3 letters of the employee's last name
3. The list automatically filters to show matching employees

Adding a New Employee

To add a new employee to the system:

1. Click Add
2. Enter the employee information in the setup screen

Important: Before adding a new employee, always check that they don't already exist in the system. Duplicate records can occur when:

• An employer calls in the same employee twice
• The name is misspelled by one letter

Checking for existing records before adding prevents data duplication and payroll errors.

Changing Employee Information

To modify an existing employee's record:

1. Select the employee from the list
2. Click Change
3. Update the necessary information
4. Click Save when finished

Exiting the Employee List

Click Exit to return to the main menu.

Related Topics

• Employee Setup
• Employee YTD Setup
• Employee Direct Deposit

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