Home/ Client Management/ Signature on Checks

Signature on Checks

Overview

Add pre-signed checks to ProPay for business owners who are frequently on the go and need checks signed in their absence. This feature allows checks to print with a signature image.

How to Add a Signature to Checks

Step 1: Obtain the signature

Ask the client to sign their name on a blank page (without a signature line) in their normal way.

Step 2: Scan the signature

  1. Using any type of scanner, scan a rectangular area around the signature
  2. Save the scanned image as a .bmp file
  3. Name the file using the client's file ID number (e.g., A01.bmp)

CAUTION: Do not scan the entire 8.5 x 11 page.

Step 3: Save the file

Save the .bmp file in the C:\PAYSOFT\PROPAY26 directory. If you run ProPay from another drive, substitute C: with the proper drive name.

Step 4: Add signature to billing checks (optional)

To use the same signature on the payroll processor's check for payment of payroll services:

  1. Copy the original .bmp file (e.g., A01.bmp)
  2. Rename the copy to include "_BILL" (e.g., A01_BILL.bmp)

Scanning Guidelines

  • Scan area: Approximately 3/4 inch by 2.5 inches
  • Capture area: Only a rectangle about 1/4 inch around the signature
  • Aspect ratio: The captured rectangle should be approximately 3 times wider than its height
  • Resolution: Save the image at 300 DPI
  • File size: Normally 32-64 KB, not more than 200 KB

Troubleshooting

Signature not printing on the signature line

If the signature prints on the check but not exactly above the signature line:

  1. Rescan the signature
  2. Add more blank area on the appropriate side to adjust the placement

Signature too big or too small

If the scanned signature prints too big or too small:

  1. Open the signature file with Microsoft Paint
  2. Resize the image as needed

Related Topics

← Back to Index