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New Mexico Wage Report

Create and upload New Mexico wage reports (ES-903A Report) using ProPay and the New Mexico Taxpayer Access Point (TAP) system.

Overview

ProPay generates ES-903A Report wage reporting files for New Mexico quarterly unemployment insurance reporting. You create the file in ProPay and upload it through the New Mexico TAP website.

Key features:

  • Automated ES-903A Report generation
  • Multi-client support
  • Integration with New Mexico's Taxpayer Access Point (TAP) system
  • XML file format for bulk uploads

Before You Begin

You need:

  • New Mexico TAP account and login credentials
  • Quarter ending date for filing
  • Client selection prepared

Note: Only XML files that pass validation will attach. The file size limit is typically 5MB.

Create the ES-903A Report File

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Choose State Quarterly Magnetic Media Filing from the dropdown menu.
  4. Select the client(s) you want to include in your filing upload.
  5. Generate the file.
  6. Print either a detailed or summary internal report for your records.
  7. Save the file to your computer.

Upload the File to New Mexico TAP

  1. Log into the New Mexico TAP site at https://tap.state.nm.us/Tap/_/#11
  2. You see a list of accounts you are authorized to access.
  3. Select the option to upload a bulk file.
  4. Click Upload XML Bulk File under the "I Want To" panel.
  5. Review the instructions page and click Next.
  6. Click Add Attachment to attach your XML file. Only files that pass validation will attach.
  7. Click Submit to complete the upload process.
  8. Keep your confirmation for your records.

Troubleshooting

File not attaching:

  • Ensure your file is in the correct XML format
  • Check that the file size does not exceed the maximum limit (typically 5MB)
  • Verify that your file passes the TAP system's validation checks

Access denied on TAP:

  • Confirm that you have the necessary permissions for the account
  • Try logging out and logging back in to refresh your session

ProPay not generating the file:

  • Verify that all required client information is complete and accurate
  • Restart ProPay and try the process again

Frequently Asked Questions

Q: How often do I need to submit the ES-903A Report? A: The ES-903A Report is typically submitted quarterly. Check with the New Mexico Department of Workforce Solutions for specific deadlines.

Q: Can I submit reports for multiple clients in one file? A: Yes. ProPay allows you to select multiple clients when generating the ES-903A Report file.

Q: What if I need to amend a submitted report? A: Contact the New Mexico Department of Workforce Solutions for guidance on submitting amended reports.

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