Kansas Wage Report

Create and upload Kansas quarterly wage reports using ProPay and the Kansas Department of Labor (KDOL) website.

Overview

ProPay generates KSKCNS wage reporting files for Kansas quarterly unemployment insurance reporting. You create the file in ProPay and upload it through the KDOL website.

Key features:

KSKCNS file format generation
Integration with KDOL website
Multi-employer filing support
Third-party administrator authorization
Fast acknowledgement processing

Before You Begin

You need:

Kansas Department of Labor website account credentials
Quarter ending date for filing
Client selection prepared

For Third Party Administrators:

Client authorization to file on their behalf must be completed in KDOL website

Create the Wage Report File in ProPay

Go to Client Functions > Electronic Functions > Magnetic Media.
Select State Quarterly Magnetic Media Filing from the dropdown menu.
Select the client(s) you want to include in your filing upload.
Create the file.
Print the internal report (detailed or summary) for your records.
Save the file.

Note: ProPay creates the properly formatted KSKCNS file required by the Kansas Department of Labor.

Client Authorization for Third-party Filing

Before you can submit wage reports on behalf of a client, the employer must authorize you as their representative:

Have the client log in to the Kansas Department of Labor website.
The client must authorize you to submit quarterly wage reports on their behalf.
Once authorized, you can submit reports for that client using your own KDOL credentials.

Upload the File to KDOL Website

Log in to the Kansas Department of Labor website using your credentials.
Select the option to Upload Wage Report Data.
Click Browse to locate the formatted file on your computer.
Select the file.
Review the file details.
Click Submit.

Verify Submission

The system displays a confirmation screen with file details.
Review the information for accuracy.
KDOL acknowledges receipt of your file, typically within a few minutes.
Save or print the confirmation for your records.

Note: Processing time depends on site traffic. Most acknowledgements arrive within minutes, but allow up to one hour during peak periods.

Multi-employer Filing

You can submit information for multiple employers in a single file:

Include an employer record for each company.
Follow each employer record with that company's employee wage records.
Repeat for all employers you want to include.

This approach saves time when you manage wage reporting for multiple clients.

Troubleshooting

Unable to log in to KDOL website:

Verify your username and password are correct
Ensure you have registered for an account
Contact KDOL support if login issues persist

File upload fails:

Confirm the file is in KSKCNS format
Check that the file is not corrupted
Verify your internet connection is stable
Try uploading during off-peak hours if the system is busy

Client not authorized:

Confirm the client has authorized you in their KDOL account
Verify the authorization is active and not expired
Have the client re-submit the authorization if needed

No acknowledgement received:

Allow up to one hour for acknowledgement during peak periods
Check your KDOL account for messages
Verify the submission was successful
Contact KDOL support if no acknowledgement appears after 24 hours

Frequently Asked Questions

Q: How often do I need to submit the Kansas wage report? A: The report should be submitted quarterly.

Q: Can I include multiple clients in one file? A: Yes. You can submit wage data for multiple employers in a single KSKCNS file.

Q: What if I need to correct a submitted report? A: Contact the Kansas Department of Labor for guidance on amending submitted wage reports.