Home/ State Wage Filing/ Iowa Wage Report

Iowa Wage Report

Create and upload Iowa wage reports (5300/095Q Report) using ProPay and the Iowa Workforce Development (IWD) system. This guide covers file generation and submission through My Iowa UI.

Overview

ProPay generates Iowa wage report files for quarterly unemployment insurance reporting. You create the file in ProPay and upload it through the IWD My Iowa UI website or use Secure File Transfer (SFT) for large data submissions.

Key features:

  • Generate 5300/095Q Report wage reporting files
  • Internal report generation for record-keeping
  • Web upload through My Iowa UI
  • Secure File Transfer (SFT) option for large employers

Before You Begin

You need:

  • My Iowa UI account credentials
  • Tax period ending date
  • Client selection prepared

For SFT submissions:

  • IT professional assistance
  • Data formatted to IWD standards

Create Your Iowa Wage Report

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Select State Quarterly Magnetic Media Filing from the dropdown menu.
  4. Choose the client(s) you want to include in your filing upload.
  5. Generate the file.
  6. Print an internal report (detailed or summary) for your records.
  7. Save the file to your computer.

Upload Your Wage Report

  1. Visit the IWD My Iowa UI website: https://entaa.iowa.gov/entaa/sso?appId=IWDUITAX&callingApp=https%3A%2F%2Fwww.myiowaui.org%2FUITIPTaxWeb%2Fpostlogin.do#topHeader
  2. Log in to your account.
  3. Follow the website's instructions for uploading your wage report file.

Note: Keep your confirmation number for your records.

Secure File Transfer (SFT)

For medium to large employers with substantial data to submit, the Secure File Transfer method is recommended.

Advantages of SFT:

  • Enables transfer of large amounts of data
  • Provides status messages indicating file acceptance
  • No forms to fill out manually

SFT requirements and restrictions:

  • Data must be formatted exactly to IWD standards
  • Requires assistance from an IT professional for file transmission and confirmation retrieval
  • Each organization's data must be submitted independently (bulk filing is not available)

Troubleshooting

File format errors:

  • Ensure your data is formatted according to IWD standards
  • Double-check that you selected the correct report type in ProPay

Upload failures:

  • Verify your internet connection
  • Clear your browser cache and try again
  • Confirm that your file size does not exceed IWD's upload limits

Missing data in reports:

  • Review your client selection in ProPay before generating the report
  • Ensure all necessary payroll information is up-to-date in the system

SFT connection issues:

  • Contact your IT department to verify network settings
  • Reach out to IWD support for assistance with their SFT system

Related Topics

← Back to Index