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Scheduled Pay Dates

Overview

ProPay is a comprehensive payroll software designed to streamline your payroll process. This article focuses on setting up and using the Payroll Frequency feature, which is crucial for creating scheduled pay dates and processing payrolls efficiently.

Key Concepts

  1. Scheduled Pay Dates
  2. Payroll Frequency
  3. Employer's Payroll Frequency Setup
  4. Entering New Payroll

Setting Up Payroll Frequency

Understanding Payroll Frequency

Payroll Frequency determines how often an employer pays their employees. Common frequencies include:

  • Weekly
  • Bi-weekly
  • Semi-monthly
  • Monthly

Steps to Set Up Payroll Frequency

  1. Go to Employer > Employer Setup > Screen 1 (General Information).
  2. Locate the Payroll Frequency section (highlighted in red in the software).
  3. Enter the required information:
    • Pay Frequency (e.g., Weekly, Bi-weekly)
    • Pay Day of Week
    • Pay Week Number (for Bi-weekly)
    • First Pay Date of Year

    ProPay uses this information to generate the Scheduled Pay Dates report automatically.

    Using Scheduled Pay Dates

    Accessing the Scheduled Pay Dates Report

    1. Go to Reports > Scheduled Pay Dates.

    Understanding the Report

    • The report shows all pay dates for the year based on the set Payroll Frequency.
    • It's particularly useful for Bi-Weekly and Semi-Monthly payrolls.
    • The report can be printed and sent to clients at the beginning of each year.

    Entering a New Payroll

    When entering a new payroll:

    1. A screen will appear with pre-filled dates based on the Scheduled Pay Dates report.
    2. In most cases, accept the dates as shown.
    3. If needed, you can manually adjust the dates.

    Troubleshooting

    Common Issues and Solutions

    1. Incorrect Pay Dates

    • Verify the Payroll Frequency settings in the Employer Setup.
    • Ensure the First Pay Date of Year is correctly set.

    2. Missing Pay Dates in Report

    • Check if the Pay Week Number is correctly set for Bi-weekly frequencies.
    • Confirm that the Pay Day of Week matches the employer's actual payday.

    3. Unable to Change Dates When Entering Payroll

    • Ensure you have the necessary permissions to modify pay dates.
    • Contact your system administrator if the issue persists.

    Additional Resources

    For more information on payroll processing and other ProPay features, please refer to the ProPay User Guide or contact our support team.

    Feedback

    We value your input! If you have suggestions for improving this documentation or encounter any issues not addressed here, please contact our support team at [email protected].

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