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Employee Pay Rates

Overview

Use the Employee Pay Rates screen to enter up to 8 different pay types or pay rates per employee. This flexibility allows you to accommodate employees with multiple pay rates for different types of work.

Pay Rate Fields

Pay Description

The first column shows the pay description for each rate:

Standard rates:

  • Regular - Base hourly rate or salary
  • Overtime - Overtime pay rate

Custom rates (Rates 2-7):

  • User-defined descriptions
  • Customized in Employer Deductions / Other Rates Setup

Examples of custom rate descriptions:

  • Double time
  • Shift differential
  • Commission
  • Bonus
  • Training rate

Rate

Enter the pay rate per pay period.

Important: Match the rate to the employee's pay period:

  • Weekly pay period - Enter weekly pay rate
  • Biweekly pay period - Enter biweekly pay rate
  • Semimonthly pay period - Enter semimonthly pay rate
  • Monthly pay period - Enter monthly pay rate

For hourly employees: Enter the hourly rate

For salaried employees: Enter the salary amount for their pay period

Fixed Amount

Use this field when an employee receives a fixed amount each pay date for items such as:

  • Meals
  • Tips (cash value)
  • Fringe benefits
  • Car allowance
  • Cell phone reimbursement

How it works: ProPay automatically adds this fixed amount to the employee's pay each pay period.

Setting Up Multiple Pay Rates

To set up additional pay rates for an employee:

  1. Go to Employees > Add or Change
  2. Select the employee
  3. Click the Pay Rates or Other tab
  4. Enter the rate amount for each applicable pay type
  5. Click Save

Using Pay Rates During Payroll

When entering payroll, you can:

  • Enter hours for each pay rate
  • ProPay automatically calculates the total pay using the appropriate rate
  • Override amounts as needed for special circumstances

Related Topics

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