Changed Employees Report
The Changed Employees Report shows which employee records were modified during a specified date range. Use this report as an audit trail to track changes made to employee master records — such as pay rate adjustments, address updates, tax withholding changes, and new hires. This is especially useful for service bureaus that need to document what changed between payroll runs.
Accessing the Report
Method 1 — Direct access
- Go to Payroll Functions and select a client.
- From the Payroll Main Menu, click Reports > Employee Changes Report.
Method 2 — User Reports menu
- Go to Payroll Functions and select a client.
- From the Payroll Main Menu, click Reports > User Rpts.
- Select Employee Changes from the report list.
Generating the Report
- Enter the Start Date for the reporting period. This defaults to January 1 of the current year.
- Enter the End Date. This defaults to today's date.
- Optionally filter by employee:
- All Employees — show changes for everyone
- Specific Employee — select from the dropdown to show changes for one employee only
- Optionally check Newly Hired Only to limit the report to employees added during the date range.
- Other Reports — Overview of user-defined reports
- Employee Setup — Add or edit employee records
- Multiple Employee Changes — Batch changes to employee records
- Employee YTD Setup — Adjust year-to-date totals after employee changes
- Standard Reports — Standard reports package including the detail report
> Tip: To see only what changed since the last payroll, set the start date to the day after the previous pay date.
Report Contents
The report compares employee master records and shows fields that were modified during the selected period. It tracks changes to fields such as pay rates, addresses, tax withholding elections, and employment status.
[UNVERIFIED] The exact columns and comparison logic are not fully documented in the Code-Documentation. The report content details should be verified against the actual ProPay software.
Filter Options
| Option | Description | Default |
|---|---|---|
| Start Date | Beginning of the reporting period | January 1 of current year |
| End Date | End of the reporting period | Today |
| Employee | All employees or a specific employee | All |
| Newly Hired Only | Limit to employees hired during the date range | Unchecked |
Tips
> Tip: Run this report before each payroll to review any changes made since the last payroll run. This helps catch unexpected modifications — such as an accidental pay rate change — before paychecks are calculated.
> Tip: The Newly Hired Only filter is useful for generating a list of new employees added between payrolls without including other employee modifications.
> Warning: This report shows changes to employee master records only. It does not track changes made during payroll entry (such as hours or one-time adjustments). For payroll-level details, use the Standard Reports package.