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Florida Wage Report

Generate and upload Florida Re-employment (UI) tax reports using ProPay's Mag Media feature. This guide covers file creation and secure transmission to the Florida Department of Revenue (DOR).

Overview

ProPay creates State of Florida UI tax upload files for unemployment tax reporting compliance. You generate the file in ProPay and upload it through the BSWA SecureNet website.

Key features:

  • Generate quarterly SUI reports
  • Secure file transmission to Florida DOR
  • Test and production file options
  • Automatic validation with manifest feedback

Before You Begin

You need:

  • BSWA SecureNet account and login credentials
  • Florida-assigned state ID
  • Tax period ending date
  • Client selection prepared

Generate the UI Report in ProPay

  1. Open ProPay.
  2. Go to Client Functions > Electronic Functions > Magnetic Media.
  3. Select State Quarterly Magnetic Media Filing.
  4. Choose SUI Report.
  5. Enter the tax period ending date.
  6. Select the client(s) you are filing for.
  7. Enter your Florida-assigned state ID when prompted.
  8. Note the file name in the generated message. ProPay creates the file for upload.

Access the BSWA Securenet Website

  1. Visit https://secure.BSWA.net
  2. Click Welcome to Florida.
  3. Click the image button in the center of the screen.
  4. Enter your User ID and Password on the Login page.
  5. Click Login.

Upload the UI Tax File

  1. From the SecureNet menu, click Send a File.
  2. Follow the Step menu to select:
    • Tax Type
    • Application Type
    • Test or Production file type
    1. Click Click to Continue!
    2. Click Browse to locate your tax file.
    3. Click Upload File Now! to transmit the file.

    Confirm Successful Transmission

    1. You receive a confirmation message on screen with a File Trace Number.
    2. A copy of this message is sent to your registered email account.
    3. A second email is sent once the file has been submitted to DOR.

    Retrieve the Manifest or 997

    1. After receiving the second email, log back into the BSWA SecureNet system.
    2. Click Receive a File.
    3. Click the manifest or 997 file to view whether the file passed or failed.

    Troubleshooting

    Unable to generate the UI report in ProPay:

    • Ensure you have the correct permissions in ProPay
    • Verify all required client information is complete
    • Check that the tax period ending date is correctly entered

    Login issues with BSWA SecureNet:

    • Double-check your User ID and Password
    • Ensure your account is not locked due to multiple failed attempts
    • Contact BSWA support if you cannot access your account

    File upload fails:

    • Verify the file is in the correct format
    • Check your internet connection
    • Ensure the file size does not exceed the system's limit

    No confirmation email received:

    • Check your spam or junk folder
    • Verify your email address is correctly registered with BSWA SecureNet
    • Allow up to 24 hours for processing before contacting support

    Frequently Asked Questions

    Q: How often do I need to submit the Florida UI tax report? A: The UI tax report is typically submitted quarterly. Check with the Florida Department of Revenue for specific deadlines.

    Q: Can I submit reports for multiple clients in one file? A: Yes. ProPay allows you to select multiple clients when generating the SUI Report.

    Q: What should I do if my file fails the DOR submission? A: Review the error message in the manifest or 997 file, make necessary corrections in ProPay, and resubmit the file.

    Q: Is there a way to test my file before submitting it as a production file? A: Yes. You can select "Test" instead of "Production" when uploading your file to BSWA SecureNet.

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